Aircraft management companies, business aviation operators, owner representatives and family offices coordinating maintenance providers.
A maintenance invoice can contain additional labour, parts or subcontracted work that is difficult to reconcile with the commercial authorization. Missing documents turn an owner review into a series of requests across several teams.
Make commercial exceptions visible and give each reviewer the authorization history needed to decide what to question or approve.
02
One possible workflow
Illustrative process · subject to the agreed scope
01
Register the commercial quotation and work order
02
Retain authorized revisions and spending limits
03
Compare invoice lines with authorized scope
04
Classify missing evidence and commercial discrepancies
05
Escalate to the responsible reviewer and prepare an owner pack
A possible implementation separates authorized work, invoiced amounts and unresolved commercial items. The reviewer sees the source documents alongside the comparison, records an explanation and routes a discrepancy to the appropriate person.
Maintenance quotation register
Invoice-to-work-order comparisons
Commercial exception queue
Authorization history and evidence links
Owner expenditure reports
04
Keep what works. Connect what is missing.
Assess accounting exports and authorized access to your aircraft management or maintenance records. Existing vendors remain the source for technical records; API terms and data quality determine feasible integration.
Responsibilities and limits
No airworthiness determination, flight operation, dispatch authorization or certified maintenance sign-off. Those decisions remain with appropriately qualified personnel. Commercial review cannot delay or override a safety decision.
05
A scoped delivery
Commercial exception taxonomy agreed with reviewers
Document mapping and supported integration specification
Permissioned review queue with decision history
Owner reporting and reconciliation test cases
06
Engineering you can inspect.
These are Bynilson’s own products and engineering work, not yacht, aviation or fleet client references. They demonstrate transferable methods; sector fit must be validated with your team.
Describe the operational problem. No sales call is required.
02
Receive an initial written assessment of fit and open questions.
03
Commission the existing architecture diagnostic if it can resolve those questions.
04
Agree on scope, acceptance criteria, responsibilities and a fixed proposal.
05
Build, validate with your team and deploy.
06
Transfer source code, documentation and accounts under the agreed contract.
08
The same Bynilson engagements. A sector-specific scope.
Premium Systems applies Bynilson’s existing product rebuild, workflow automation and acquisition infrastructure engagements to these industries. It is not a catalogue of ready-made software products.
01
Architecture & workflow diagnostic
CHF 2’400. Delivered in 7 working days after required access and kickoff answers are received. Fully credited against an eligible build of at least CHF 20’000 signed within 60 days of delivery.
02
Bespoke operational software
From CHF 20’000. The fixed proposal defines the implementation, integrations and acceptance criteria.
03
Complex systems
Multiple workflows, integrations or migrations: a fixed proposal after scoping, with phases where appropriate.
04
Ongoing software operations
Maintenance, monitoring, security updates and controlled improvements can be agreed after delivery. Coverage and response times are contractual.
No. Maintenance tracking and certified technical records remain in the appropriate systems. The proposed layer deals with commercial expenditure and supporting evidence.
Can software decide whether a repair was necessary?+
No. That is a technical judgment for qualified personnel. The workflow can record their decision and the commercial authorization without making the determination itself.
Can every invoice be reconciled automatically?+
No. Missing or ambiguous data should create a review item. Match rules and tolerances require agreement and testing with your documents.
